“You Grow Durham Fund” - Guidelines
Eligibility / Responsibilities
- 1. Group (minimum of 5) must be in a mentoring relationship with DIG. Please provide a list of names within your group.
- 2. Submit an Application that has been fully completed with attached copies of organizational documents including constitution/governance, operational policy, conflict resolution will be needed)
- 3. The application must include a budget itemizing a list of items to be purchased and cost
Once Approved
- 4. A cheque in the approved amount will be sent to the garden at the address submitted.
- 5. You will receive your first year membership free for the year of the grant. Ongoing continuous membership in subsequent years to be paid by the garden. See Benefits of Membership at durhamdigs.ca
- 6. Grant funds will need to be fully used within the garden season when grant received.
At the end of the garden season in which the funds were received you will
- 7. Submit a short written follow-up report with pictures along with approval/s for DIG to share online and through social media celebrating your project. The written should include how the grant funds were used, your successes, your challenges and what this grant meant for your project. The report must be submitted by November 1st of the year the grant was received.
- 8. You will be supplied with a “You Grow, Durham!” Fund (Grant or Fund) Recipient Sticker and DIG member sticker to display visibly in your garden.
- 9. You will be given an invitation to share your successes and inspiration with other gardens and growers at DIG’s Annual General Meeting in March of the year following the grant.
- 10. Unused funds must be returned to Durham Integrated Growers by check, along with your final report, by November 1st of the year the grant was received. This ensures the efficient use of resources and supports other community projects. The unused funds will be returned to the You Grow Durham Fund.
Please consider the below points as you complete your Application and answer to the best of your ability.
1. Project Name/Organization:
- Please provide the official name of your project or organization.
- Is this a citizen based group or a nonprofit organization
2. Primary Contact:
- Provide Primary Contact Full Name:
- Title/Role (if applicable):
- Email Address:
- Phone Number:
- Mailing Address:
3. Mentorship:
- Is your project team currently in a Mentoring relationship with DIG? If so, for how long?
4. Project Address/Location:
- Is it situated on public or private lands?
- Please provide the complete address or location of your garden project.
- If possible, please include GPS coordinates or a map.
5. Project Description:
- Provide a brief overview of your garden project, including its purpose, goals, and target beneficiaries.
- Describe the type of garden you are offering (ie individual plots, cooperative)
- What are your plans to have water available?
6. Community Engagement:
- How will your garden engage and benefit the local community?
- Explain how you will ensure ongoing community participation and involvement in the project as a whole and on the Committee / Board overseeing the garden growing / sharing or combination )
7. Project Timeline:
- When do you plan to start your project / garden?
- What are the key milestones and timelines for implementation?
- When do you expect to complete the project / garden development ?
- Explain how your project aligns with DIG's mission and values.
8. Financial Information:
- What is the total estimated cost of this project?
- How much funding are you requesting from the You Grow, Durham! Fund?
- Please provide a detailed budget, including an itemized list of purchases and their costs. (attach as if needed)
- If you have secured funding from other sources, please provide details.
9. Land Use and Permissions:
- Is the garden project situated on private or public/park land?
- Do you have a lease agreement or permission in place to use the land?
- (If applicable) Please provide a copy of the lease agreement or permission documentation from owner. Please explain if not available.
10. Liability and Governance:
- How have you addressed board and general liability for the project?
- (If applicable) Please provide a copy of your liability insurance policy.
- Is liability insurance in process?
- Do you have a minimum of 5 Board or Garden Committee / Board Members in place?
- Please attach your Constitution/Governance document, operational policy (Garden Rules), Conflict Resolution and inclusion policy. Note if these are in process.
11. Additional Information (Optional):
- Is there any other information you would like to share about your project that you feel is important for us to know?
Submission Instructions:
- Please complete this questionnaire and submit it along with all required attachments to [email protected]
- We are happy to assist with any guidance you might need. Please contact Mary Drummond at [email protected] if you have any questions.